Speaker Instructions
On behalf of ISCFS President, Dr. Xiongzheng Mu, and our Scientific Program Committee, thank you to all our presenters.
Registration
Presenting authors are required to register for the meeting and pay the registration fees. If the original presenting author is unable to present live in Shanghai, another co-author on the paper may present in their place.
Please contact admin@iscfs.org by August 15, 2025 with any author changes.
For more information about registration, please visit: Registration.
Moderators
Speakers | Invited Faculty & Free Papers
All Free Paper Abstracts will be published on the Congress website as originally submitted. ISCFS cannot make edits or additions to the abstract text. If any corrections to the title or author listing are needed such changes are accepted only until August 15, 2025.
- All presentations must be presented as scheduled.
- Presentations must be in 16:9 format (widescreen).
- Presentations should be a PowerPoint (media and special fonts must be embedded).
- If you use Keynote, we ask that you send us the file as early as possible so we can check it and assist with any issues. These files will open onsite with a different program so the layout may change, and you should check it on site in our speaker ready room at the hotel.
- For those presenting PowerPoints with media, please check the following page: Tips for improving audio and video playback and compatibility
- Timing needs to be very strict. The green light will turn yellow at 10 seconds remaining and the microphone will be cut off if you talk more than 30 seconds after the solid red light appears.
- Please practice you talk to ensure it fits within the assigned time.
- In most cases a background slide is not needed. You will be talking to an experienced audience and the entire session is focused on the same subject.
- Focus the time you have instead on your 1-3 key take home points that you want the audience to remember.
- Please use the provided presentation template for your lecture. Presentations must follow the slide format below:
- 1st Slide – Must include title and speaker name.
- 2nd Slide – Must include disclosures of all financial relationships with ineligible companies. If you have nothing to declare, please state: I do not have any financial relationships.
Instructions for Speakers
- Speakers must submit their presentation slides to the Speaker Ready Room as early as possible but at least TWO HOURS before their scheduled presentation. This allows time for verification and transfer to the conference system. You can bring your slides to the Speakers’ Ready Room on a USB Memory stick.
- If any modifications of the presentation slides are needed, speakers should re-submit the updated slides no later than TWO HOURS prior to the presentation.
- If you prefer, you can pre-upload your presentation here
In order to facilitate the workflow, please name the file the following way: Abstract Number_Name Presenter
Please note that we cannot assume any liability or guarantee that the pre-upload of presentations will function as intended. We will not check individual files. It remains the speaker’s responsibility to bring a copy to Shanghai and verify it in the Speaker Ready Room. The pre-upload service is offered as a courtesy only. - The use of personal laptops for presentations is strictly prohibited.
- Please arrive at the session venue at least 15 minutes before the scheduled start time and check in with the session moderator.
- Kindly adhere strictly to the conference schedule and manage your allotted presentation time. Timing equipment will be used to enforce time limits.
Speaker Ready Room
Location: Meeting Lounge (3F)
Opening Hours:
October 26: 2:00-6:30 pm
October 27: 7:15 am-6:30 pm
October 28: 7:15 am-6:30 pm
October 29: 7:15 am-6:30 pm
October 30: 7:15 am-5:00 pm
PowerPoint Presentation Guidelines
PLEASE NOTE: All speakers are requested either to disclose any conflicts of interest or to include in their presentation a statement that they have none.
1. The supported formats for uploading are: .ppt, .pptx and .pdf.
**MACINTOSH USERS:
– Presenters using Macintosh’s Keynote program should convert their presentation to PowerPoint or PDF format first before submission.
– Use a common font, such as Arial, Times New Roman, Verdana etc. (Special characters might be changed to a default font on a PowerPoint-based PC).
– Insert the images as JPG. The following file types will NOT be visible on a PowerPoint based PC
TIF, PNG or PICT.
2. We recommend that you label all slides that include unpublished data with a title.
3. If you include video clips with PowerPoint; the videos must be embedded as an MP4.
* We strongly recommend that you upload the video file together with the presentation PPT to avoid playback issues caused by video insertion errors.
4. Please ensure that auto-play is disabled in your slides before uploading.
5. Maximum File Size: 4GB per file.
* It is recommended that files not be too large, as upload speed may be affected by file size and network conditions.
Poster Instructions
- Posters will only be accepted in paper format no larger than A0 portrait (width: 84,1 cm x height: 118,9 cm or 33,11 x 46,81inch)
- A template can be found using the POSTER TEMPLATE link below.
- It is required that you disclose any conflicts of interest on your poster – after your conclusions in the bottom right-hand corner. If you do not have any disclosures, simply write “No conflict of interest to disclose.”
- You can either bring your poster with you, or you print the poster in Shanghai. For printing in Shanghai, please contact:
Xu Tao +86 13681913682
Email: 992219914@qq.com
You will need to contact the supplier yourself and not through the ISCFS. We recommend contacting them early enough to ensure your poster will be ready. To ensure your poster is ready on time, we kindly ask that you send the final file to the printer by October 20. Thank you for your cooperation. - All posters must be hung on the assigned poster board location (by poster number) before the first coffee break on October 28, and all must be removed and collected by the last session on October 30.
- Presenters should stand by their posters during the lunch break on their assigned day.
- Judging for Best Poster Award will take place during lunch each day.